Matching data alerts
Watch for deadline shifts, status changes, missing values, or other explicit conditions.
Product
Monitor changes and alerts
Polytrace helps teams review meaningful change through a chronological feed and two focused alert types. Each output stays tied to the evidence that supports it.
Highlights
Core capabilities
Weekly change alerts
Choose one schema and one signal to watch for activity changes, concentration shifts, or value spikes.
Review and delivery options
Use Alerts feed, What changed, or scheduled summaries based on the audience.
Explainable evidence
Keep every alert tied to the source record, extract, or tracked item change that caused it.
Workflow
How this works in practice
Choose a narrow scope
Use one collection for a Matching data alert or one extraction template and item type for a Weekly change alert.
Define the signal
Choose one rule or one supported weekly pattern so the result stays easy to explain.
Match the audience
Route the change to the people who need it without widening visibility.
Deliver in the right format
Use alerts, digests, or review surfaces based on urgency and workflow cadence.
Investigate with evidence
Trace the notification back to the record, extract, or tracked item before acting.
Comparison
Monitoring modes
| Mode | Best for | Typical output |
|---|---|---|
| Matching data | Known conditions that require a clear response | Immediate notification or matched alert feed |
| Weekly change | A recurring weekly pattern in one schema | A finding after a four-week baseline is ready |
| What changed | Users who need a review-ready page | Chronological change feed with context |
| Digest email | Periodic review for business owners or managers | Scheduled summary of recent change |
01
Monitor the change that actually matters
Change does not only mean a new email arrived. In Polytrace, the interesting event may be a page update, a new attachment, a changed extracted field, or a tracked item that moved from one status to another.
That lets teams monitor operational conditions instead of raw message volume. The alert can be about a deadline moving, a vendor status worsening, or a required value disappearing.
02
Choose the alert type that fits the decision
Use a Matching data alert when you know the exact condition that needs a response. Use a Weekly change alert when you want a weekly comparison for activity, concentration in a selected field, or a spike in a selected number or money field.
Each Weekly change alert watches one extraction template, one item type, and one pattern. It gathers four complete baseline weeks before it begins reporting unusual changes, so it does not quietly scan old history when it is created.
03
Keep every alert explainable
Notifications are only useful when a reviewer can trace them back to the source evidence. Polytrace keeps change outputs tied to the underlying record, extract, or tracked item so teams can inspect what changed before they act.
That makes monitoring safer for regulated or high-consequence workflows where an unexplainable alert creates more risk than clarity.
04
Control noise with scope, checkpoints, and audience rules
Good monitoring is about narrowing the scope, matching recipients to the right signal, and giving reviewers a clean way to separate new change from already-reviewed change.
Teams can disable or edit a Weekly change alert, dismiss or snooze individual weekly changes, use narrow Matching data alerts, and review activity since their last checkpoint.
05
Start with one monitored decision
The best first rollout usually starts with one condition that currently depends on manual rereading: a supplier delay, a contract obligation change, a customer escalation, or a critical web notice.
Define the signal, set the audience, choose the delivery mode, and make sure the next action is clear. Once that loop is working, additional alerting logic is much easier to justify.
Signals
Signals teams commonly monitor
Deadline moved
A renewal or obligation date changed and the owner needs to know quickly.
Status worsened
A supplier, claim, or case moved into a riskier state.
Required value missing
A field the team depends on disappeared or could not be extracted cleanly.
Site notice changed
A policy, schedule, or portal page was updated and the team needs the latest version.
Related pages
Go deeper from here
Use the closest product, workflow, or security page to continue the evaluation.
FAQ
Common questions
Can Polytrace spot anomalies automatically?
Yes. A Weekly change alert can watch for an activity increase or decrease, a concentration shift in one selected field, or a value spike in one selected number or money field. It starts reporting only after four complete baseline weeks are ready.
What kinds of change can teams monitor?
What changed and Matching data alerts cover record, extracted-field, tracked-item, and website changes. Weekly change alerts focus on extracted items or entities within one selected extraction template.
Can teams get digests as well as immediate alerts?
Yes. Polytrace can support matched alert feeds, digest-style delivery, and What changed review surfaces so the team can choose the right cadence for the audience.
How do you reduce noisy alerts?
By choosing one narrow scope and condition, disabling alerts that are no longer useful, and dismissing or snoozing reviewed activity. Checkpoints and digests provide additional control for their own workflows.
Are alerts tied back to source evidence?
Yes. Matching data and weekly change activity keep a clear explanation and a supporting example when one is available, so the team can investigate before acting.
Next step
See change monitoring in a live workflow
A strong demo starts with one real signal the team cannot afford to miss and shows whether it belongs in a Matching data alert or a focused Weekly change alert.